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Accounts Payable for Job Cost Accounting and Real Estate:
1. Upload and index all invoices
2. Review and coding of corporate invoices and monthly reoccurring bills non-site related
3. Vendor Set up
4. Manage Insurance Verification (certification of insurance, correspondence with vendors and entering into your accounting system)
5. Review vendor statements and any other correspondence with vendor issues
6. Process ACH payments for vendors
7. Processing and mailing of all checks
8. Any 1099, 1096 and any other accounts payable tax filing
9. Vendor invoices can be sent directly to SX (preferable by email)
Extracting – receiving emails from Company or Property and breaking them up into separate PDFS to upload into the system
Index – Indexing is data entry for 5 major fields – Property, Vendor Code, Invoice date, amount and number.
Converting Invoices - Add on the description and GL Account
Approval Process - This process is determined by your company needs.
Approved Invoice - Then the approved invoice will be sent into a ERP (Yardi, Onesite, Quickbooks, etc.)
On Check Run - We will send client and ap aging of all invoices due. Client will then approve the aging and send back for selection process
SX will select invoices to be paid and process payment (checks or ACH (thru NACHA file)
Sx will send a check register back to the client for a check and balance of what was approved vs cut.
Our highly dedicated Accounts Payable team processes thousands of invoices on a monthly basis. Our clients have dedicated emails that vendors use to submit their invoices. This eliminates the delay of receipt thru traditional methods. The emails are monitored daily and invoices are processed into Nexus. You will work with our specialized Nexus trainer to set up workflows for different approval levels. We offer continued support by providing weekly training for all users.
Our team is responsible for vendor maintenance: insurance certificates, EFT set up, researching outstanding invoices/checks.
Have a system you love? No worries, our team is well versed in many different software programs.
One of our biggest successes is our partnership with Nexus Systems.
Nexus Systems is a leading provider of web-based procure-to-pay applications that drive business process efficiencies and provide visibility, accountability and control. From its inception in 1999, the team at Nexus Systems has worked diligently to maintain its reputation as a highly responsive, innovative and dynamic software company. Its flagship product, NexusPayables, automates the traditionally paper intensive accounts payable (AP) and disjointed procure-to-pay (P2P) process and is recognized as the best-in-class paperless solution. The NexusPayables application enjoys continued success as a result of its mature and robust functionality, intuitive interface, flexibility, compatibility with other systems and overall ease of use.